Notary & Passports

Notary

We’re happy to provide notary services to our community, but due to limited staffing, availability is temporarily very limited. Appointments are required and book quickly. Please call the Library at 845-236-7272 ext. 220 to setup an appointment.

Our notary will return your call when available to do so. Walk-ins and same day appointments may not be guaranteed at this time. 

As a public service, the Library provides notary service free-of-charge.

All notarial transactions require personal photo identification. Notaries will not provide service if the customer, document or circumstances of the request for Notary Service raise any issue of authenticity, ambiguity, doubt or uncertainty for the Notary. In this event, the Notary may, at his/her sole discretion, decline to provide Notary Service. Library notary publics are required to follow all New York State and applicable local laws and regulations governing notary services. 

Please be aware:

  • The person whose signature is being notarized must be present with a valid photo ID (a current driver’s license or passport is necessary).
  • The Library makes no guarantees or warranties concerning the availability of the notary at any given time. Currently, notary services are on an appointment-only basis and subject to the availability of the notary. 
  • The Library does not supply witnesses. Witnesses must accompany the person whose document is notarized and have proper identification. The Notary or Library staff cannot act as a witness.
  • Notary Service is not available for wills, real estate transactions, titles, vital records (such as death, birth, or marriage certificates), loan documents, trusts, codicils, land records, deeds, medical or health directives, photos, Medallion Signature Guarantee, and some types of powers of attorney. 
  • The Library’s notary cannot issue an Apostille. 
  • Notaries cannot provide legal advice or counseling regarding documents.
  • New York notaries cannot certify copies of documents or vital records (birth certificates, death certificates, marriage licenses, etc.), notarize photos, passports, social security cards, or wills.
  • The Library cannot perform a notarization if the signer and the notary cannot directly communicate with one another in English.
  • The Library’s free notary service is intended for simple documents that do not require special expertise. 

Passports

The Marlboro Free Library is a designated U.S. Passport Acceptance Facility. 

Passport Services

Passport service is available on an appointment only basis. *

*The passport agent is not always on site; Not all staff are trained to answer inquiries regarding passport services.

To schedule an appointment, please call 845-236-7272.

Learn more at travel.state.gov.

APPLY FOR A U.S. PASSPORT

You MUST apply in person with an Acceptance Agent with form DS-11 if: 

  • You are applying for the first time OR 
  • Are under the age of 16 OR 
  • Your previous U.S. passport was either:
    • issued under age 16 
    • issued more than 15 years ago 
    • lost, stolen or damaged 
WHAT TO BRING:
  • Completed application form DS-11, but do not sign. (BLACK INK ONLY) 
    • Pre-fill and print out Passport Form or pick up form at the Library. 
    • Check or money order made payable to U.S. Department of State.
    • $35 passport execution fee paid to the Marlboro Free Library- CASH ONLY. 

Applicants Age 16 & 17:

Applicants Under Age 16:

  • Must appear in person with both parents or legal guardians  
    • Parents or legal guardians must provide: 
      • Photo identification 
      • Evidence of proof of relationship i.e., birth certificate/court order documents. 
PASSPORT RENEWAL

No agent needed. 

If you answer “Yes” to ALL of the following statements, you are eligible to use application form DS-82 to renew your passport: 

  • Your most recent U.S. passport can be submitted with application.  
  • Your most recent U.S. passport was issued when you were at least 16 years old. 
  • Your most recent U.S. passport was issued less than 15 years ago.
  • Your most recent U.S. passport has not been mutilated, damaged, or reported lost or stolen.
  • Your most recent U.S. passport was not limited to less than the normal 10-year validity period due to passport damage/mutilation, multiple passport thefts/losses or non-compliance with 22 C.F.R. 51.41.
  • Your most recent U.S. passport was issued in your current name or you can provide proper certified documentation to reflect your name change. 

For most up-to-date information on application fees, processing times, and to check the status of your application visit travel.state.gov.  

For ordering New York vital documents, visit the New York State Department of Health.